Welcome to the Events and Scheduling Office.
The Events and Scheduling Office staff is here to guide you through all your scheduling needs and be a resource to support your event planning. All activities must comply with current Wellesley College guidelines for gatherings. All use of space and resources must be registered in 25Live for indoors, outdoors, and virtual events. Please do not publicise your activity until you have been notified that your reservation is confirmed.
Publicizing your event. Event sponsors may update their publicity in 25Live and select the appropriate calendar category. Please use caution when announcing your event publicly to ensure that your description is clear with information about how to register and who to contact for more information.
If you need to modify an existing reservation, please email your scheduling office.
25Live Scheduling site
Questions? Contact your schedulers at:
Our goal is to provide faculty and staff with tools and information to plan and schedule a successful meeting, program or event.
Scheduling tools on the web
Scheduling a College-Sponsored Meeting, Program, or Event
Basic meetings require a minimum of three business days to process. Events requesting the use of departmentally managed space may take longer to generate all approvals necessary. 25Live will notify approvers in a timely manner. Events that require resources (such as sound, AV, videographers, special set-ups) require a minimum of 7 days notice.
The Wellesley College Scheduling System is the site you want to visit to check availability, find a space that meets your needs, request space and services on campus, and view all of your scheduled activities. Access to request the use of space and resources and view user preferences is only available after logging into the system with your Domain Wellesley College username and password.
The only acceptable and recognized method for scheduling events on campus is 25Live. It is the system of record on campus and is used by all requestors, schedulers, service providers, help desk personnel, and dispatchers. It is the only recognized tool for obtaining services, reserving space, publicizing events, obtain space utilization data, and for safety and security purposes.
Scheduling a Non-College Sponsored Meeting, Program, or Event
The Wellesley College Club is currently closed. We welcome inquiries for space on campus from our Alumns and neighbors but we do have more limited availability at this time. During the academic year when classes are in session and student are in residence, priority is granted to college sponsored activites needing space and resources. For non-college sponsored events and/or space inquiries, please contact firstname.lastname@example.org
Weddings, Commitments, Memorials, Baptisms
For inquiries about holding your wedding, commitment, memorial or baptism ceremony at Wellesley College, please first visit the Office of Religious and Spiritual Life website or the Ceremonies at Wellesley College website or contact the Chapel Coordinator at 781-283-2615.
Meet Our Staff
Terri Flutie, Scheduling Manager
Physical Plant, Suite 130
Sarah Willis, Event Manager and Scheduling System Administrator
Physical Plant, Suite 128
Have a General Question and Not Sure Who to Ask?